Wax Stak vs RoadFS
RoadFS is a detailing and reconditioning platform at $65/month plus per-user fees, known for VIN decoding and QuickBooks Desktop support. Here is how it compares with Wax Stak.
By The Wax Stak Team · Wax Stak is in private beta; our figures are launch pricing.
Who RoadFS is good for
RoadFS is a long-standing choice for reconditioning shops and dealer-service detailers. It integrates with both QuickBooks Online and QuickBooks Desktop — Wax Stak syncs with QuickBooks Online only — and it decodes VINs, which Wax Stak also does. Pricing is a $65/month base plus $55 per full user (limited users $10, commission-only $5), with no free plan or trial listed, and payments run through Square at Square’s rates.
Wax Stak vs RoadFS, side by side
| Wax Stak | RoadFS | |
|---|---|---|
| Free plan | Yes — Starter is free forever (up to 15 active customers) | No |
| Paid plans | Pro $24/mo · Business $39/mo ($22 / $35 billed annually) | $65/mo base ($780 per year) |
| Users | 1 (Starter) · 3 included (Pro) · 10 included (Business); +$5/user | +$55/mo per full user · +$10 limited user · +$5 commission-only user |
| Spanish | Full — back office, field app, booking page, customer portal, texts and emails | Not listed on their pricing page |
| Card-present credit rate | 2.9% + 30¢ (Starter) · 2.75% (Pro) · 2.65% (Business) | Square’s rates — not published by RoadFS |
| Card-on-file rate | 3.2% + 30¢ · 3.05% on Business | Square’s rates |
| Debit rate | 2.5% + 30¢ (Starter) · 2.2% (Pro) · 2.0% (Business) | No debit-specific rate |
| ACH / bank payments | 1% (50¢ minimum), every plan | Not published |
| Route optimization | Pro and up ($24/mo) | Not listed on their pricing page |
| QuickBooks | QuickBooks Online sync on Business; built-in bookkeeping from Pro | QuickBooks Online and Desktop |
| Offline field app | Yes — schedule, jobs, photos and status work offline; payments need a connection | Not listed on their pricing page |
| Review requests | Automated requests + AI review analysis from Pro; manual on Starter | Not listed on their pricing page |
| VIN scanning | Yes, every plan | Yes |
Last verified September 2026. RoadFS figures are from roadfs.com/pricing as of September 2026; Wax Stak figures are from our pricing page. If something here is out of date, email hello@waxstak.com and we will fix it.
What to check before you switch
- Export your history first. Ask RoadFS for a CSV of customers, vehicles and jobs and check what it includes (notes, photos, pricing) before you cancel anything.
- Saved cards don’t transfer. Cards on file belong to the old payment processor; customers re-enter them once, on their first Wax Stak invoice or through their portal.
- Your review link and booking URL change. Update your Google Business Profile, website and social bios the day you switch.
- Run both for two weeks. Finish open jobs where they started; book new ones in Wax Stak.
- Reminders come from a new number. Tell regulars to expect texts from Wax Stak so nothing lands in spam.
Frequently asked questions
Is Wax Stak cheaper than RoadFS?
Wax Stak Pro is $24/month with three users included; RoadFS is $65/month base plus $55/month per full user. Wax Stak Business is $39/month with ten users included, +$5 each after that.
Does RoadFS support QuickBooks Desktop?
Yes — Online and Desktop. Wax Stak syncs with QuickBooks Online on Business, and includes built-in bookkeeping (ledger views, chart of accounts, tax) from Pro if you would rather not run QuickBooks at all.
Do both decode VINs?
Yes. Scan or type a VIN in either product and the year, make, model and trim fill in. Wax Stak includes it on every plan, Starter included.
Does RoadFS work in Spanish?
Its pricing page does not list a Spanish interface (as of September 2026). Wax Stak is fully bilingual for your team and your customers.
See Wax Stak on your own jobs
We’re in private beta. Join the list and we’ll invite you as spots open — free to start, bilingual from day one.